Vendor Information for the Capital BBQ Festival

Thank you for your interest in vending at the Capital BBQ Festival Presented by Freedom Harley-Davidson Ottawa! We are very excited to host Canada's Largest BBQ Competition, and we look forward to hosting you.

We are currently seeking vendors who are interested in selling the products or promoting their services at the Capital BBQ Festival. We will only be allowing one kind of vendor (only one donut vendor, for example)

Vending Spot Details:

Fee $100 (+HST = $113) for August 5 and 6.
Payment Methods Email Interac Transfer to "[email protected]" is preferred. Use "Festival" as the password
Cheque made out to "Capital BBQ Festival" is also acceptable.
Deposit Cancellation All payments are non-refundable.
Vendor Space
  • Each vendor receives a 10 x 10 foot space.
  • Each vendor provides appropriate tables, chairs, tablecloths, signage and tenting secured to the ground by sand bags, weights or pegs. (A tent is not mandatory but since we are an outdoor festival it is highly recommended.)
  • Load In / Load Out
  • Upon arriving at the event, all vendors agree to unload all necessary equipment in an efficient manner.
  • After unloading your vehicle, please remove your vehicle before setting up your booth.
  • Setup is between 8 am and 10:45 am on Saturday morning. Tear down is after 5 pm on Sunday.
  • You may leave your tent, tables and chairs overnight. Please take your products/brochures home with you as the Festival will not be responsible for damage or loss.
  • If you would like to be set up for Friday night, please be ready for 5 pm. We will be on site all afternoon. There will be overhead lighting after dark.
  • Liability Capital BBQ Festival, staff and volunteers shall not be responsible for injury, loss, expense or damage to persons, goods equipment or decorations caused by accident or any other cause, either directly or indirectly during load in and load out, preparations or during the duration of the event.
    Garbage The vendor is responsible for proper disposal of all waste.
    Power Limited power is available.
    Parking Parking is provided for one vehicle per spot.
    Policies and Regulations
  • All vendors must abide by all the local health, safety and fire regulations.
  • Vendors may not share their Vendor space, without written consent of Capital BBQ Festival.
  • The posted load in, set up and load out times must be adhered to.
  • Vendor booths must be fully operational throughout all posted hours.
  • All vendors agree to give their full cooperation to festival staff with regards to booth placement, festival policies, rules and regulations and all terms of this contract. There is a zero-tolerance policy for any Vendor who disrupts the event with negligent, uncooperative, harassing or violent behaviour. If behaviour is deemed as unacceptable by festival staff, security or the Ottawa Police department, the Vendor will be removed from the event without refund.
  • Vehicles will not be allowed in during Festival hours.

  • Thank you and we are looking forward to putting on a great event with you!